Fleet Management Operations


The Velocity fleet management system is an industry leading platform that allows you to manage your business by addressing your transportation challenges.

Addressing challenges in Transportation:

  • Managing with less due to reduced budgets, reduced ridership and increased competition
  • Rising fuel costs
    • Improved vehicle performance, better MPG
  • Improving operations
    • Increase in planned work
    • Improved response to service requests
  • Lack of good asset information
    • Easy to use system to increase data capture
    • Standard reports & KPIs
    • Portal technology
  • Recovering warranties
    • Part level warranty tracking
    • OEM and aftermarket warranty tracking
  • Improving labor utilization
    • Easy to use system to capture labor costs
    • Mobile solutions to capture data
    • Work assignment and scheduling
  • Managing multiple asset types

High-level Features Summary:

 Vehicle Management: covering the functionality of entire lifecycle of the vehicle.

  • Acquisition (Purchase)
  • Registration and Certifications
  • Annual License Renewals
    • Licenses
    • Permits
    • Certifications
  • Insurance and Renewals.
    • Renewals
    • Claims
  • Operations
    • Fuel Issues and Odometer Logs
    • Driver Trip Sheet
  • Maintenance
    • Break down Maintenance ( Service Tickets)
    • Preventive Maintenance ( Calendar, Mileage, Season)
    • Accident/Incident Report
  • Depreciation
  • Retirement
    • Selling
    • Cannibalization

Garage and Work Shop Management:

  • Mechanic skills capture
  • Inspection
  • Job card generation ( Break down/Preventive)
  • Job completion
  • Inspection and handover
  • Spares and consumable tracking
    • Receipts
    • Issues
    • Transfers
    • Loan
  • Internal job works costing
  • External customers invoicing

 Purchase Management:

  • Request for quotation
  • Purchase order
  • Receipts/Invoice
  • Account payables

 Budget Management:

  • Capex
  • Opex
  • Department, Division, Cost Center Budgeting
  • Budget Vs Actuals

 Fuel Issue Management

The truck drive has a RFID card issued to him. When the driver goes to the fuel dispensary station for refueling, the driver punches the RFID card with the RFID reader machine available with the fuel operator. When the driver punches the card, the details of the previous fuel dispensed and odometer readings are displayed in the fuel operators hand held device. The operator then records the current odometer reading and then fills the truck with fuel.

Fleet Operations Management

  1. Vehicle allocation
  2. Vehicle Master, Driver Master
  3. Vehicle permits/insurance expiry, driver license expiry alerts
  4. Vehicle tracking
  5. Customer portal for live tracking
  6. Live tracking of vehicles on maps with dashboard
  7. Trace path for complete traceability of the path travelled and stoppage times
  8. Vehicle arrival alerts for customers (optional)
  9. Geo fencing (optional)
  10. Route/Route points setup (optional)
  11. Trip management/Trip scheduling (optional)

MIS & Reports:

  1. Track and monitor fuel consumption
  2. Manage budget in term of CAPEX and OPEX
  3. Managing inventory with future planning.
  4. Managing internal and external vehicle with different financial accounts
  5. Managing SLA to maintain serviceability of assets to more than 90%
  6. Managing Annual Maintenance Contracts (AMC’s)
  7. Track vehicle time and meter based servicing
  8. Track and monitor fuel consumption vehicle wise
  9. Generate MIS reports of MTBF, MTTR, problem cause failure analysis


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Captain. Jasbir Singh
Vice President, JSW Dharamtar Port Pvt Ltd

Envision upgraded our Maximo from 4.1 to 7.6, we are very happy about the services provided them. Solution is configured to our requirements, meeting our needs.

Mr. Madhusudhan Sarangi
IT Manager, Port of Fujairah

We are very happy with the solution provided for our Container Freight Station, fully integrated with gate with planning and mobile solution.

Mr. Venkateswara Rao
IT Manager, Visakha Container Terminal

Envision migrated our Maximo from 5.1 to 7.6. Application Implemented is meeting all our requirements and is functioning to our satisfaction, under the support provided by Envision.

Mr. Syed Ziauddin Ahmed
PSCM Manager, Sharjah National Oil Corporation